Art Market vendor application

Booths include a 10’ X 10’ tent, two 6’ tables, two chairs, a power outlet and one overhead lamp.

Overnight security is provided and a Booth Relief Service is available (limited based on daily volunteer availability).

• Signed artist contract and booth payment from accepted applicants must be received by Friday, April 4, 2025.  
• All prices are subject to applicable tax. Artists applying for a shared tent can choose their partner, or the festival will do the matching.
• There will be no partitions in shared tents.  
• We will do our best to address booth requests however, traffic flow, safety and special health-related needs of exhibitors are the first considerations when assigning space.

• Applicant must be the designer and producer of the products. Market participation is open to independent artists showcasing locally and/or independently made products. 
• We do not allow direct sales companies or representatives.
• Reproductions must be labelled “reproduction” signed and numbered as limited edition and are not to exceed 40% of all work in the booth.
• Any vendors selling food or skincare must have proper certification from Vancouver Coastal Health. Harmony Arts Festival does not hold any responsibility for negligence.
• If two designers produce the artwork, both must be identified on the application
• Artist(s) must be present on-site during the festival
• We welcome group applications from art institutions and other organizations when sponsored by a leading member.
• Submission of embellished objects, imported, or production work will not be accepted.
• Vendors are selected based on the products as outlined in their application form.
• A non-refundable jury fee of $26.25 ($25 + tax) per application is collected at the time of application.

• The jury, composed of experienced visual arts professionals, evaluates all submissions based solely on artistic merit, as represented by the images provided.
• No geographical, organizational, or political factors influence the selection process.
• All applicants undergo an anonymous and impartial review. Previous participation in the festival is not considered.
• Selections are made according to three main criteria: design, technique, and originality.
• The jury also strives to ensure a balanced representation of diverse media and artistic expressions.

• The Festival has on-site overnight security.
• All tents have walls that can close and zip up.
• Insurance is required for all artists.
• Each artisan is required to pay $30 and will be added to the group liability insurance policy in the amount of $2 million, naming the District of West Vancouver as additionally insured for coverage for the dates of the Harmony Arts Festival.
• The Harmony Arts Festival is not responsible for lost or damaged artwork.

• Please note that your application will be juried based on originality, design and techniques used.
• Please submit up to five high-resolution, print-quality images that are reflective of your work.
• Images must be 300 dpi or a maximum of 5MB in either a jpg, gif, or png format.  
• Please include photo credit.

Media outreach with excellent saturation of the Lower Mainland will be provided for the Harmony Arts Festival. Digital & social media, newspaper & print, bus shelters and billboards campaigns are all encompassed in the advertising campaign with a view coverage of over 350,000.

The Harmony Arts Festival retains the right to choose artists to promote in advertising or media, and reserves the right to use vendor images for promotional purposes.

The festival is open and free to the public with over 150,000 in attendance over the ten days, based on previous years.

West Vancouver is a quaint residential community with limited accommodation. Accommodation is available in North Vancouver on Capilano Road, a short 5km distance from Argyle Avenue or across the Lions Gate Bridge in Vancouver.

Freedom of Information and Protection of Privacy Act Notice: personal information contained on this form is collected under the Freedom of Informa­tion and Protection of Privacy Act section 26(c) and will be used only for the purpose of processing your submission/application for the "Art Market Vendor" for the Harmony Arts Festival. 

If you have any questions about the collection and use of this information please contact Legislative Services, Records and Information Management Coordinator at 604-921-3497, District of West Vancouver, 750 17th Street, West Vancouver, BC V7V 3T3.